Data protection notice for GrindingHub digital (including associated Web Sessions)
Compliance with data protection regulations and thus the protection of your personal data is a priority for the German Machine Tool Builders' Association (VDW).
With this data protection notice, we provide you with an overview of which personal data is processed for which purposes and on which legal basis in the context of participation in GrindingHub digital (including Web Sessions). In addition, we inform you about your rights vis-à-vis the VDW in its function as data controller.
1. Who is responsible and how can I contact the data protection officer?
(a) The responsible party within the meaning of Art. 4 No. 7 of the EU General Data Protection Regulation (GDPR) is:
German Machine Tool Builders' Association (VDW e. V. )
Lyoner Straße 18
60528 Frankfurt am Main
Phone: +49 69 756081-0
Mail: privacy@vdw.de
Internet: vdw.de
(b) You can reach our data protection officer as follows:
Scheja und Partner Rechtsanwälte mbB
Adenauerallee 13
653113 Bonn
Phone: +49 228 227 226-0
Mail: info@scheja-partner.de
https://www.scheja-partner.de/kontakt/kontakt.html
2. Purpose of data processing and categories of personal data
2.1 Registration and participation in GrindingHub digital (including associated Web Sessions)
In order to participate in and conduct GrindingHub digital, prior registration on our website is required. We process this data exclusively to enable you to participate in GrindingHub digital, to confirm your registration and log in to GrindingHub digital, to further inform you about GrindingHub digital in which you wish to participate, and to be able to carry out the corresponding processing communication. In addition, your data will be stored by the exhibitor in the event of an active, digital business card exchange at the trade fair stand, and will be further processed for contact purposes, among other things. In addition, as trade fair organizer, we may allow ourselves - on the basis of legitimate interest pursuant to Art. 6 (1) lit. f GDPR - to contact you for future VDW trade fair events.
The legal basis for the processing of your personal data in the context of registration and participation in GrindingHub digital is Art. 6 para. 1 s. 1 lit. b GDPR.
If personal data is provided by you voluntarily, the processing of this data is based on the legal basis of Art. 6 para. 1 s. 1 lit. a GDPR.
Your consent can be revoked at any time with effect for the future by deleting your account.
2.2 Storage of your data for upcoming digital event
As part of the registration process, you can agree to the further storage of your registration data for the purpose of participating in upcoming GrindingHub digital (including Web Sessions). This is to speed up the registration process for GrindingHub digital (including Web Sessions) for you and to facilitate your participation in upcoming GrindingHub digital (including Web Sessions).
The legal basis for the processing of your data is Art. 6 para. 1 s. 1 lit. f GDPR.
Your consent is voluntary and can be revoked at any time with effect for the future. Please contact us at the following address if you no longer wish your registration data to be stored: privacy@vdw.de.
2.3 Advertising communication
In addition, you can agree to advertising contact from us, the organizer of GrindingHub digital commissioned by us or the respective exhibitor of GrindingHub digital as part of the registration process. The advertising contact will be made via the contact channels that you informed us of during your registration (e.g. by e-mail, telephone). In terms of content, the advertising contact includes any statement by the speakers through the companies aimed at promoting the sale of goods or the provision of services presented in the web session. This includes, but is not limited to, invitations, customer satisfaction surveys, and offers for specific events and products.
The legal basis for the processing of your data is Art. 6 para. 1 s. 1 lit. a GDPR.
Your consent is voluntary and can be revoked at any time free of charge with effect for the future. Please send your revocation to the following address: privacy@vdw.de.
3. Categories of personal data
We process the personal data you provide during registration for the purposes stated above. This includes the following data in any case:
- First name Last name
- Country
- Company
- E-mail address
- Password
In addition, you may voluntarily provide us with the following personal information:
- Function in the company
- Phone number
4. Storage period
We generally delete your personal data provided during registration for GrindingHub digital (including Web Sessions) 3 years after your participation in the event, unless there are legal retention periods that prevent the deletion of your data.
If you consent to the storage of your personal data for the purpose of participating in upcoming GrindingHub digital (including Web Sessions) during the registration process, we will also store your data beyond the above-mentioned storage period until such time as you withdraw your consent.
If we process your personal data based on your consent for the purpose of advertising, your data will be deleted immediately after revocation of your consent.
5. Transfer of your data and data transfer outside the EU / EEA
For the purpose of participation and implementation of GrindingHub digital, we transmit your personal data in encrypted form to our dedicated partner and the respective exhibitor of GrindingHub digital. Partners of GrindingHub digital (including Web Sessions) can be found in the order processing contract.
We will transfer your data to external service providers to enable you to participate in our GrindingHub digital (including Web Sessions), provide IT support and GrindingHub digital performance (in particular for GrindingHub digital documentation) and (if) you have consented) for us to contact you for promotional purposes, whereby we carefully select, screen and contractually bind these service providers in accordance with legal requirements.
In addition, external service providers, in particular IT and email service providers based outside the EU / EEA (so-called third countries), may also be involved. Before transferring personal data to a third country, we ensure that these service providers treat your personal data with the care required in the EU / EEA. Accordingly, we only transfer personal data to third countries in which the EU Commission has confirmed an adequate level of data protection or in which we ensure the careful handling of personal data through contractual agreements or other suitable guarantees.
6. Your rights
You have the following rights with respect to personal data concerning you vis-à-vis the organizer VDW:
- Right of access - Art. 15 GDPR
In principle, you have the right to obtain information on the personal data referred to in Art. 15 GDPR. You also have the right to obtain a copy of your personal data pursuant to Art. 15(3) GDPR. - Right to rectification or erasure - Art. 16 and 17 GDPR
You have the right to have incorrect personal data corrected. In addition, you have the right to request that your personal data be deleted if further processing is no longer necessary, if the processing is unlawful or if you have withdrawn your consent. - Right to restrict processing - Art. 18 GDPR
If the conditions in Art. 18 GDPR are met, you have the right to restrict the processing of your personal data, i.e. to prevent further processing for the time being. - Right to object - Article 21 GDPR
If the processing of your personal data is based on Art. 6 para. 1 s. 1 lit. e or f GDPR you have the right to object to the processing if the further requirements of Art. 21 GDPR are met. - Right to data portability - Art. 20
GDPR Under Art. 20 GDPR, you have the right to receive your personal data in a machine-readable format for the purpose of forwarding or transferring it to another controller.
To exercise these rights, please contact our data protection officer.
The exercise of your rights is in principle free of charge for you.
Upon request, we will provide you with a list of technical and organizational measures to protect your personal data. Please contact us for further information. In addition, you are entitled to lodge a complaint with a competent supervisory authority about the processing of your personal data by VDW.
General information for the handling of personal data in the VDW
Data Protection Manager at VDW:
| Klaus-Peter Kuhnmünch VDW e. V. Head of Department Legal and Special Tasks Lyoner Straße 18 60528 Frankfurt am Main Phone: + 49 69 756081-38 Mail: privacy@vdw.de |
M.Sc. Franck-Donald Njoya VDW e. V. Head of Department IT and Data Privacy Management Lyoner Straße 18 60528 Frankfurt am Main Phone: + 49 69 756081-38 Mail: privacy@vdw.de |
You can reach our data protection officer as follows:
Scheja und Partner Rechtsanwälte mbB
Adenauerallee 136
53113 Bonn
Phone: +49 228 227 226-0
Mail: info@scheja-partner.de
https://www.scheja-partner.de/kontakt/kontakt.html
The competent supervisory authority in Hesse is:
The Hessian Commissioner for Data Protection and Freedom of Information
P.O. Box 3163
65021 Wiesbaden
Phone: +49 611 1408 - 0
Fax: +49 611 1408 - 900/901
Reservation of the right to modify this privacy notice
This data protection notice for GrindingHub digital (including associated Web Sessions) will apply from August 2021.
In the course of further development of our website or individual parts of the website, changes to our services and offers or due to a change in the legal basis, it may become necessary to amend the data protection notice. We will point out the changes made.
